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Stock Plan Administrator

Company: Ensign Services
Location: Salt Lake City
Posted on: May 6, 2021

Job Description:

STOCK PLAN ADMINISTRATOR Ensign Services, Inc. is seeking a detail-oriented, exceedingly organized, highly motivated individual to join the legal team as a Stock Plan Administrator. About the CompanyEnsign Services, Inc. ("ESI") is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast growing post-acute care industry. ESI provides service and support to over 230 facilities in the long term care continuum that employ over 30,000 employees. ESI is known as the "Service Center" and it provides the facilities and leaders it serves with necessary "back-office" support in areas such as accounting, construction, compliance, human resources, information technology, legal, risk management, and learning management. This structure allows on-site leaders and caregivers to focus squarely on day-to-day care and business issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (CAPLICO) seriously and strive to provide a work experience that proves it! About the OpportunityAs the owner of all stock-related activities, the Stock Plan Adminstrator will play a key role in facilitating our equity plan, maintaining plan compliance and will act in close partnership with internal departments and external vendors. This position may be based in San Juan Capistrano, California or Salt Lake City, Utah. The role reports to the Chief Investment Officer, EVP and Corporate Secretary. Job Duties and Responsibilities:

  • Manage equity grant process and required securities laws filings related thereto
  • Maintain custom reports within vendors and Excel and perform complex reconciliations to review accuracy of equity and transaction data
  • Administer equity plans, including processing RSA and option grants, online grant process, exercises and releases, cancellations, and terminations
  • Partner with Legal, Accounting, HR, and Data Services to improve current processes and procedures
  • Provide recommendations to further develop the stock administration function, including but not limited to streamlining manual processes, automating procedures and evaluating and implementing new systems
  • Work closely with our Payroll Team on equity transaction reporting, such as tax withholding and adjustments for mobile employees and completing reconciliations
  • Conduct monthly, quarterly, and annual reconciliations of all equity-related transactions, including maintenance of the stock plan reserves
  • Assist with employee training on, and policies related to, the equity program
  • Respond to inquiries and requests for information from executives, employees, investors, key stakeholders, internal and external auditors and regulators
  • Provide reports for audit, tax, and legal/regulatory filing purposes (including all aspects of financial reporting as it relates to equity plans, i.e. 10Q, 10K, and annual proxy)
  • Help manage employee trading plans (10b5-1) and blackout periods
  • Coordinate and support of any SEC reporting under Section 16 to the Securities Exchange Act of 1934 and Form 3, 4 and 5
  • Ongoing process improvements complying with SOX control requirements
  • Support corporate governance processes including preparation of board and committee meeting agendas, presentations, resolutions, consents, minutes, and other materials Qualified Candidates must have:
    • 4+ years of experience within finance or legal services field as a Stock Plan Administrator (ideally for a publicly traded U.S. company)
    • Strong academic background; Bachelor's degree required
    • Prior experience as a licensed broker (Series 7 and 63) preferred, Certified Equity Professional (CEP) preferred
    • Proven track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR) and external legal service providers to drive meaningful results
    • Experience a variety of stock plan products including Stock Options (ISO, NQSO, SAR), RSA, RSU, Performance Awards and ESPP plans
    • Knowledge of ASC718 concepts (formerly FAS123R)
    • Experience working directly with major third-party equity software systems and brokerage firms; Certent and Fidelity experience preferred.
    • Familiarity with 10b5-1 trading plans
    • Advanced analytical ability and advanced Excel skills
    • Attention to detail, strong organizational skills, and ability to prioritize and multitask in a fast-paced environment
    • Excellent written, verbal, and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners.
    • Willingness to take initiative and be accountable
    • Ability to maintain strict confidentiality in a very open and transparent environment Additional Information This full-time, exempt position may be based at either the Service Center in San Juan Capistrano, California or a satellite Service Center in Salt Lake City, Utah. We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee's professional growth and development through our Learning Management System as well as training sessions and seminars. Ensign Services, Inc. is an Equal Opportunity Employer. Pre-employment criminal background screening required. The employer for this position is stated in the job posting. Ensign Services, Inc. provides recruiting services for operations in the skilled nursing, assisted living, home health and hospice industries. Back to Jobs

Keywords: Ensign Services, Salt Lake City , Stock Plan Administrator, Accounting, Auditing , Salt Lake City, Utah

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