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Receptionist

Company: CUSHMAN
Location: Lehi
Posted on: February 16, 2020

Job Description:

Job Title
Receptionist
Job Description Summary
Overall Goals of Position:
The Administrative Assistant/Receptionist's goal is to greet visitors to the facility and to facilitate the efficient flow of paperwork within the office in order to ensure quick response in providing services to Adobe employees, in support of our overall goal of maintaining a neat, clean, safe, healthy, productive, sustainable and uninterrupted workplace at the lowest cost possible, and to communicate this effectively to our client.
Job Description

ADOBE SYSTEMS INCORPORATED

JOB DESCRIPTION

Administrative Assistant/Receptionist

Cushman & Wakefield

Reporting:

The Administrative Assistant/Receptionist reports to the Workplace Support Supervisor for Cushman & Wakefield, working closely with the other members of staff, with the ultimate goal of satisfying the needs of our client, Adobe Systems Incorporated.

Hours of Position:

8:00 AM - 5:00 PM, Monday through Friday; lunch from 12:00 Noon - 1:00 PM, unless otherwise arranged

Duties:

  • Be familiar with Adobe and Cushman & Wakefield policies and procedures and as they relate to your position and job description
  • Establish an outline and timetable for completion of routine duties carried out daily
  • Ensure all visitors are greeted in a pleasant and courteous manner. Promptly announce visitors to the appropriate employee. Politely declines unwanted visitors.
  • Answer the phone in a courteous, professional manner within two rings and assist callers as required, or transfer or refer them to a more appropriate person where necessary
  • Ensure that visitors applying for open positions are referred to the correct person and/or referred to the proper web site or provided the proper application form.
  • Review e-mails and respond, as appropriate, or forward to a more appropriate person for completion where necessary
  • Receive, date stamp, and distribute the mail each day for the facilities management office
  • Be familiar with the work order request system. Review service desk calls and assist Facilities Manager in following up with assignees and/or management as necessary to help insure timely completion of scheduled work orders in accordance with established standards
  • Review requests for purchase orders, assign purchase order numbers in Yardi, maintain PO Accrual Log and update on a weekly basis. Ensure that all purchases are in full compliance with Cushman & Wakefield policies and procedures
  • Review invoices match them up with their corresponding purchase orders, code, enter into Yardi accounts payable system, copy and forward copies to our accounts payable check processing center.
  • Ensure that all invoices are properly coded and paid on time
  • Review and update accruals on a monthly basis
  • Be familiar with the filing system, including: general files, vendor files, invoice files, bid files, personnel files, forms files, owner approval file, insurance certificates binder, as well as other binders maintained in the facilities management office. Maintain files as required, on a timely basis
  • Ensure that all vendors have current and correct certificates of insurance, as well as Vendor Set-up Packages, signed and on file, renewed annually
  • Working with management, maintain and distribute current emergency numbers lists, vendor number lists, and personnel lists
  • Assist with the preparation, printing, production, and distribution of the monthly reports, quarterly budgets, and semi-annual Supplier Business Reviews
  • Prepare letters and envelopes as required
  • Maintain constant and positive communications with all Adobe employees, Cushman & Wakefield employees, and vendors
  • Other duties of a similar nature, as required
  • Actively search for areas for improvement and make recommendations where appropriate
    POSITION REQUIREMENTS:

    SKILLS
    • Excellent written and verbal communication skills.
    • Good to excellent working knowledge of Microsoft Word, Excel, PowerPoint; familiarity with Adobe Acrobat
      EDUCATION
      • High school diploma required, 2 years of college coursework relating to Facilities preferred
        EXPERIENCE
        • Ability to work effectively in a high-pressure environment; Must be able to work cross-functionally
        • Goal oriented team player with excellent organization skills; Ability to multi-task; must have strong time management skills.
        • Enthusiastic self starter who is actively looking to learn and grow.
        • Excellent written and verbal communication skills; Good leadership and social-interpersonal skills.Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.","datePosted":"2020-01-14T00:00:00.000Z

Keywords: CUSHMAN, Salt Lake City , Receptionist, Administration, Clerical , Lehi, Utah

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