Executive Administrative Specialist

Company: Sacred Circle Healthcare
Location: Salt Lake City
Posted on: March 19, 2023

Job Description:

Sacred Circle Healthcare is seeking a full-time Executive Administrative Specialist for our clinic in Salt Lake City, Utah.As an entity of the Confederated Tribes of the Goshute Reservation, we, at Sacred Circle Healthcare, preserve the Goshute heritage of protecting and caring for family and extend the tradition to all marginalized and underserved populations in our area. We refuse to let access, ethnicity, or socioeconomic status restrict someone from receiving complete healthcare. Interested in joining our team? We are looking for people who are genuine, kind, ambitious, positive, and helpful - exceptional people building on a celebrated heritage who are passionate about delivering uncompromising care - people who make a difference every day no matter what their role or position. If you are looking for a job where the work you do impacts lives for the better every day, you are in the right place!Job SummaryOverview: The Executive Administrative Specialist provides high-level administrative support for Sacred Circle Healthcare's Executive Team. Ensures executives can efficiently accomplish key tasks and company initiatives. Manages the schedules and communications of the Executive team including prioritizing emails and phone calls, gathering documents to prepare for meetings, confirming appointments, and coordinating travel arrangements.Reports to: Executive DirectorDepartment: ExecutiveBusiness Unit: Sacred Circle AdministrationPatient Care: NoWorker Status: Full-time, HourlyBenefits Eligible: YesWork Schedule: To Be Determined with the availability of 8:00 am - 6:00 pm Monday through Friday. Evening and weekend work may be required as job duties demand.Location: Salt Lake Main ClinicSupervisory responsibilities: NoneThe successful candidate:Acts as a point of contact for individual Executive team members.Provides high-level administrative assistance, such as writing and editing e-mails, drafting memos, creating agendas, and preparing communications for individual executives based on need.Handles various administrative details for the executives with initiative and good judgment.Manages the individual Executive team member calendars, including making appointments and prioritizing the most sensitive matters.Organizes Executive Team meetings, including scheduling, sending reminders, preparing meeting materials, and organizing catering when necessary.Works closely with the Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately as needed. Maintains comprehensive and accurate records.Screens visitors and determines what level of support they need.Answers and directs telephone calls, and appropriately relays important information promptly, clearly and maintaining confidentiality as required. Minimum RequirementsAn associate's degree or equivalent education and experience of 7+ years' as an executive/personal assistant.Preferred Requirements:A Bachelor's degree in a related field.Certifications or completed coursework on administrative software. Knowledge, Skills, and Abilities Knowledge of management principles.Knowledge of organizational policies and procedures.Knowledge of MS office.Knowledge of office procedures and support.Ability to work in a fast paced, high stress environment.Ability to prioritize job responsibilities to ensure that workflow is smooth for clinic efficiency.Ability to maintain high levels of confidentiality.Ability to work independently and as part of a team.Ability to think strategically and plan. Ability to multitask and prioritize.Ability to establish effective working relationships with high-level executives.Skills in communicating and organization.Skills in time management and meeting deadlines. Additional Information - Join us as we are Redefining Compassionate Healthcare, together!As group of 4 healthcare clinics, diversity drives our identity. We are proud of our Native American heritage. Whether you are seeking your first job, transitioning back into the workforce, looking to start your career, or grow an existing one, Sacred Circle Healthcare walks with you. We need you for what you can do. We strive for a mix of benefits to help you combine great work with a great life. Competitive pay Healthcare coverage for you and your family Generous PTO, paid holidays and floating holidays to celebrate what is important to you (prorated for part-time employees)Retirement matching to invest in your futureColleagues that are unparalleledA culture that is second to none Sacred Circle Healthcare/Confederated Tribes of the Goshute Reservation gives preference to qualified American Indian/Alaskan Native Applicants PI208356335

Keywords: Sacred Circle Healthcare, Salt Lake City , Executive Administrative Specialist, Administration, Clerical , Salt Lake City, Utah