Project Administrative Assistant

Company: M. A. Mortenson Company
Location: Salt Lake City
Posted on: May 25, 2023

Job Description:

OverviewMortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.Our foundation and culture are based upon our company values of trust, safety, teamwork, responsibility, service and stewardship. We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience. Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" over 40 times regionally over the past decade------What are you waiting for?!At Mortenson, we believe everyone is a leader. For that reason, every team member is expected to apply our leadership principles - Do the Right Thing, We Before Me, and Inspire What's Possible - in their work. This means we act with dependability, initiative, and a positive attitude to produce high-quality work and deliver an exceptional customer experience. We are on time, productive, and consistent in our attendance. We approach work as part of a team, listen to the opinions of others, and cooperate to achieve project goals. We accept direction from supervisors and seek out constructive feedback. We follow rules and procedures to ensure quality work and safeguard the well-being of ourselves and others. We push to exceed the established goals, standards, and accountabilities of our positions to increase quality, safety, and innovation.All team members are responsible for supporting a diverse, equitable, and inclusive work environment, as well as positively contributing to our company culture. This begins by aligning with Mortenson's values and ethical standards as stated in the Mortenson Code of Ethics and Business Conduct, in addition to abiding by the procedures and practices outlined in the Mortenson Operations Manual.ResponsibilitiesSummary:Mortenson is currently seeking a Project Administrative Assistant to provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site.Are you able to anticipate the needs of a team before they arise? Do you want to help a team stay focused on their projects by resolving operational and administrative issues? Mortenson is currently seeking a strong performer with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with an elevated level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward.You will be handling a wide range of administrative and executive support tasks with an aptitude for working independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects.Organization and flexibility are critical in performing duties which include but are not limited to:Responsibilities:Provide administrative and operational clerical support to the department or staff.Handle incoming calls and provide general information, forward calls to the appropriate party, and take messages as required.File and maintain written records along with crafting electronic copies for recordsReceive, sort, and record deliveries into a computer databasePrepare daily outbound deliveriesPrepare materials for design and construction meetingsRecord and update meeting minutes for the various site meetingsResponsible for procurement of consumable materials and office suppliesAssist Superintendent with equipment inventory tracking and organizationSupport Superintendent with the entry of craft worker timecardsBroad support for the project team as needed with various day-to-day tasksSchedule, track, and log all repairs and standard maintenance for the work trucksProvide maps and directions to any visitors, subcontractors, deliveries, or new employeesLog all applicants into the Craft Applicant Tracking SpreadsheetMortenson by the numbers$4.89B2021 revenue-5,400+employees across11 offices + field1954year foundedOur approach to leadership and cultureOur founder Mort Mortenson believed that we were all born to be leaders; that leadership wasn't something that just happened to us but was something within us.QualificationsEducation and Required Skills:Three years of administrative experience, preferably supporting a large number of team membersProficiency in Microsoft Office suite, including Excel, Email and Calendar systems, and PowerPointDetail-oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in a rapidly changing environmentEffective communication skills with a high degree of integrity in both written and verbal communicationsHigh school diploma or GED required. Associates degree in business, or related field preferredPrevious administrative experience on a construction site preferredNotary Public designation helpfulMortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.Visa sponsorship is not offered for this position.#LI-BF1

Keywords: M. A. Mortenson Company, Salt Lake City , Project Administrative Assistant, Administration, Clerical , Salt Lake City, Utah