Workplace Coordinator with professional interaction experience

Company: Talent Search PRO
Location: Draper
Posted on: April 1, 2026

Job Description:

Job Description: We are looking for a motivated candidate who can craft and maintain a welcoming environment for our employees, vendors and guests. You are critical in promoting a culture that makes employees love coming to work every day. Must have a passion for supporting and maintaining a workspace that inspires staff to do their best work. You excel in customer service and ensure stakeholders are accommodated when they reach out to the Workplace team. This is an onsite role, 5 days a week. This role may require some after hours. This is a contractor role from April-September with possibility of extension. Responsibilities: Provide a high-quality employee experience Comfortable interacting with onsite vendors, employees, and guests Handle multiple requests and respond to employees with a customer first mindset Maintain excellent daily communication with all stakeholders across the business Own and manage catering various vendors with team and security Own set up and break down for all on site events (company meeting, onsites, etc) Assist with special administrative projects and events, including ad hoc tasks from the business Assist with preventative maintenance duties Ensure storage etiquette is maintained throughout the building Operate the Workplace Jira ticketing portal Work is performed in an office environment and requires the ability to operate standard office equipment and to lift and carry parcels, packages and other items up to 25lbs. Receive, sort and distribute incoming mail and package deliveries Inventory, order, organize and manage office supply stock in copy and conference rooms Manage the Google Calendar and event bookings for large event spaces Assist with budgets oversight Escalate any facilities issues to the manager and appropriate Workplace team members in a timely manner Additional job requirements: Consistent onsite availability during business hours Some work during evenings and weekends, as needed Prompt and timely response to all communications Ability to escalate communications during facility emergency related incidents Ability to assist during emergency incidents such as building evacuations English fluency in writing and speaking Ability to work in a fast-paced environment Model behaviors that are aligned with BILL values Work is mostly performed in an office environment and requires the ability to operate standard office equipment and to lift and carry parcels, packages and other items up to 25lbs. Front desk experience We’d Love to Chat If You Have: 1-3 years of Workplace/Hospitality experience Workplace related experience in the hospitality field Vendor management experience Excellent communication and interpersonal skills, with the ability to collaborate across diverse teams. Familiarity with Slack, Jira, and Envoy Enjoy working in a professional office environment Energetic and positive attitude Quick problem solver and ability to adjust at a moment’s notice Ownership mindset. PMO Notes: Interview Process: One initial one-to-one interview Followed by two panel interviews with a few team members Team Size: Working directly with a team of 2 other marketers Required Software/Skills: Experience managing Jira, Slack, and Envoy Experience managing front desk reception duties, events, catering, and mail. MUST HAVE: 1–3 years of workplace, hospitality, or office operations experience Front desk or workplace support experience in a professional office environment Strong customer service skills with the ability to interact professionally with employees, vendors, and guests Experience managing office operations, including mail distribution, events, catering coordination, and vendor management Experience using workplace tools such as Jira, Slack, and Envoy.

Keywords: Talent Search PRO, Salt Lake City , Workplace Coordinator with professional interaction experience, Administration, Clerical , Draper, Utah