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Office Manager/Executive Assistant

Company: Jobot
Location: Park City
Posted on: August 7, 2022

Job Description:

This Jobot Job is hosted by: Bryna RabinAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $50,000 - $65,000 per yearA bit about us:Come and join a fast growing company with great leaders in the luxury home industry!We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our biggest asset (our team members!) by providing recognition, on the job training and opportunities for advancement. We're looking for someone with a high-level of integrity, who shares our values as a business.Why join us?Our Values:A shared vision among owner, architect and builderAn openness to, and enthusiasm for, learningAn environment of trust and confidence, in ourselves and in othersA thriving, diverse workplaceTaking full responsibility for, and ownership of, outcomesBuilding and sustaining lasting relationshipsTransparency in all aspects of the businessSetting and then exceeding expectationsBenefits:Competitive Pay Commensurate with Skills and Experience100% paid Medical and Basic Life Insurance for employeesCost-shared, affordable Dental and Vision coverageEducation Reimbursement ProgramPaid HolidaysPaid Time Off401(k) retirement savings plan with employer profit sharing contributionsCell phone or Cell phone allowanceBonus: 10-12% of annual salaryJob DetailsThis established community - which spans more than 11 square miles - features an investment of more than $400 million in exceptional and award-winning amenities for every season. No other community comes close. They are looking for an Office Manager/Administrator/Executive Assistant - Full time. As Office Manager/Executive Assistant, you will play a vital role in the daily management of the Construction Team. The Office Administrator will act as the "face of the organization" in the capacity of greeting all visitors that may enter the facility. This includes ensuring all process flows are followed as well as ensuring the safe practices of all visitors. This role is paramount for the success of the facility with the 'jack of all trades' mindset. To be successful in this role, the Office Administrator should have experience in:

  • Accounting functions and ability to problem solve and manage their time effectively.
  • Provide superior service to our customers (internal and external) at all times.
  • Respond to all employees, vendors and members in a courteous, efficient manner, owning each problem until it has been resolved.
  • Duties include:
  • Word processing, filing, copying, faxing, proofreading and data entry.
  • Order and maintain office supplies.
  • Maintain expense reports for purchase cards and other company cards.
  • Manage financial paperwork. Assist in the production and printing of various reports.
  • Maintain an organized filing system for assignments and related correspondence to facilitate an efficient and productive working environment.
  • Provide administrative support to departmental managers, empowering self-sufficiency for tasks they are routinely responsible for.
  • Answer phones and liaison between accounting and client.
  • Experience working in the construction industry; familiar with construction processes. -Ability to organize a job from start to finish.
    • Prepare welcome packages with all warranties for completed jobs.
    • Help transition to an electronic filing system.
    • Help input information into a new construction program after the first of next year. Follow all company safety and security policies and procedures; report accidents, injuries and unsafe work practices to management. Other duties as assigned. Qualifications: EDUCATIONAL REQUIREMENTS AND CERTIFICATIONS : High School Diploma or General Education Degree (GED) is preferred; secondary education in accounting and/or budget management is preferred. PREVIOUS EXPERIENCE REQUIRED: 1-3 years of previous experience working in an office environment as an Office Administrator is preferred; must have advanced computer skills and competency in the following, Microsoft Office including Word, Excel, and Outlook is required; must have strong communication and organization skills; must have a high attention to detail and the ability to multitask in a fast-paced environment all while maintaining a high level of professionalism. WORKING KNOWLEDGE TO BE ACQUIRED ON JOB: Abide by Promontory policies and procedures and submit ideas for possible revision; work independently with little supervision; courteous and helpful with Promontory Club Members and employees; practice proper and timely communication. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: Must be able to sit at a desk or in a meeting for extended periods of time; ability to lift 30lbs occasionally; must be willing to work various hours, nights, holidays and weekends when needed. Must be authorized to work in the United States without sponsorship.Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Keywords: Jobot, Salt Lake City , Office Manager/Executive Assistant, Executive , Park City, Utah

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