Recruiting & Admissions Specialist

Company: University of Utah
Location: Salt Lake City
Posted on: March 8, 2025

Job Description:

Recruiting & Admissions Specialist

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Job Summary

The David Eccles School of Business is seeking a dynamic and energetic Recruiting & Admissions Specialist to support and enhance our Master of Business Administration and Specialized Master's Programs, including: Master of Accounting
Master of Business Creation
Master of Healthcare Administration
Master of Real Estate Development
Master of Science in Business Analytics
Master of Science in Cybersecurity Management
Master of Science in Finance
Master of Science in Information Systems


In this role, you will drive recruitment efforts, manage admissions processes, and provide administrative support. You will cultivate relationships with prospective students and ensure a seamless application experience. The ideal candidate will demonstrate exceptional communication and project management skills, a commitment to high-quality service, and strong organizational abilities. A passion for excellence and relationship-building are crucial for success in this role.

Responsibilities
Recruiting Responsibilities: Prospective Student Outreach: Engage with prospective students (domestic and global) through various communication channels (phone, Zoom, in-person, email) to build relationships and generate interest in the programs.
Lead Management: Gather, track, and manage leads from events and outreach efforts using Salesforce. Maintain and update lead lists to drive application submissions.
One-on-One Engagement: Conduct personalized meetings with prospective students to discuss their educational goals, review application materials, and provide tailored guidance.
Application Follow-Up: Contact prospective students who have started applications to encourage completion and offer ongoing support throughout the application process.
Partnership Development: Collaborate with other higher education institutions and employer partners to organize and host informational events and expand recruiting opportunities.
Event Coordination: Plan, organize, and participate in events such as graduate fairs, information sessions, on-campus Preview Days, and webinars. Handle all logistical aspects, including venue booking, catering, and follow-up.




Admissions Responsibilities: Application Coordination & Review: Oversee the entire application process, ensuring the accuracy and completeness of all submitted materials. Collaborate with the team to evaluate applications and identify qualified candidates.
Personalized Counseling: Provide one-on-one guidance to prospective students, helping them navigate the admissions process and understand program details.
Onboarding Support: Work closely with the Student Affairs team to facilitate a smooth onboarding process for new students.
Graduate Admissions Collaboration: Work with the Office of Graduate Admissions to resolve application issues, assist with international student visas, and ensure a seamless admissions process.
Scholarship Management: Identify and award scholarships to eligible candidates, ensuring a fair and transparent selection process.
Data Integrity: Maintain accurate records in Salesforce, perform regular data clean-up, and ensure data accuracy for historical reference.
Team Support: Provide additional support as needed to support the admissions and onboarding processes.

Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.


Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead, Lifting - up to 25 pounds.



Minimum Qualifications
Requires a bachelor's degree and 2-4 years' related experience, or equivalency (one year of education can be substituted for two years of related work experience).

Preferences
Education and Experience: Bachelor's degree with 1-2 years of experience in sales, customer service, or similar roles requiring strong relationship-building skills in a fast-paced environment.
Communication Skills: Exceptional written and verbal communication abilities, with a proven track record of delivering compelling presentations and engaging effectively across various channels.
Work Ethic and Time Management: Strong competitive drive and work ethic, with excellent time management skills to handle multiple tasks effectively in a fast-paced environment.
Attention to Detail: Ability to maintain high accuracy, ensuring data integrity and meticulous documentation.
Independent Decision-Making: Proven ability to work autonomously and make sound decisions. A history of successful problem-solving and innovative resource management is essential.
Organizational Skills: Demonstrated organizational abilities with a history of effective workload prioritization and understanding of complex processes and policies.
Technical Proficiency: Proficiency in Microsoft (Excel, Word, PowerPoint) and experience with CRM systems is preferred.







Special Instructions


Requisition Number: PRN41343B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, occasional nights and weekends as needed to support recruiting events.This job is considered 'essential,' requiring the employee to work on campus, in person.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: $50,000 to $55,000
Close Date: 4/11/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/179463




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Keywords: University of Utah, Salt Lake City , Recruiting & Admissions Specialist, Human Resources , Salt Lake City, Utah