Lease Documentation Administrator (2122)
Company: Pivotal Talent Search
Location: Salt Lake City
Posted on: April 4, 2026
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Job Description:
Lease Documentation Administrator Location : Onsite in the Salt
Lake City office for a minimum of 6 months with the option to
transition to hybrid based on performance. The Leasing
Documentation Administrator creates and oversees the contracts that
are used specifically for asset-based lending and equipment
financing lease documentation. This role will coordinate with our
partners throughout the timeline of the agreement to funding.
Candidates must have strong analytical and organizational skills,
with a demonstrated ability to work well under pressure, and
preferably have a financial institution background. Essential
Duties: Prepare and review standard contractual lease documents
between the company and customers. Prepare, review, and send
purchase orders to vendors for customers' equipment orders and
delivery. Manage each equipment order’s timeline (follow up with
vendors for production and delivery timing). Clearly manage
customer delivery expectations through frequent communications.
Ensure all applicable terms and conditions are stated accurately in
documents and aligned with what is provided by the Pricing
Department. Manage records/files of current leases, with the
ability to dive into previous documentation to answer questions.
Provide prompt and accurate responses to customers’ inquiries via
phone and email. Provide clear and concise communication between
the company's teams. Work with the End of Lease Department to
ensure they are working with accurate information. Reviewing and
interacting with our online Salesforce.com platform, ensuring
documentation data is consistent. Other duties and responsibilities
as assigned Education & Experience: Minimum of 2 to 5 years of
experience working with equipment leasing documentation - end to
end. BS degree in Business Administration, Finance, or Related
Field, or combined experience with education. Adherence to laws and
best practices regarding dealings with financial services customers
and data. Highly proficient in learning and/or utilizing multiple
complex technical applications at the same time. Strong Excel
skills. Salesforce and NetSuite experience is a plus. The Ideal
Candidate Will: Be able to perform fast-paced, high volume of
transactions, and multi-task. Be a quick learner, be
result-oriented, have beginning-to-end follow-through, and be
highly detail-oriented. Work with a high level of confidentiality,
integrity, and discretion. Consistently exhibit diplomacy, with the
ability to maintain a pleasant manner, and tact in challenging
circumstances. Have the ability to be productive and efficient
under varying volumes of workload and rapidly shifting priorities.
Have strong interpersonal skills, professional poise, and a true
teamwork mentality.
Keywords: Pivotal Talent Search, Salt Lake City , Lease Documentation Administrator (2122), IT / Software / Systems , Salt Lake City, Utah
