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Administrative Assistant (Full-Time)

Company: The Church of Jesus Christ Latter-Day Saints
Location: Salt Lake City
Posted on: June 12, 2021

Job Description:

Posting Info

Posting Dates: 06/07/2021 - 06/28/2021

Job Family: Administrative

Department: Church History Department

Purposes

HRD employees are builders of capability within the Lord's talent storehouse who hasten the cause of the Master by drawing, enabling, and improving talent and by shaping the Church's work environment, which allows employees to give their best to the Lord. Performs administrative duties for a work group, department/area, manager or director. Prepares documents, reports, charts, and graphs. Maintains and updates calendars. Schedules and/or coordinates meetings. Makes travel arrangements. Creates and/or maintains filing systems. Reviews and distributes mail. Collects data and compiles information. Answers telephone and responds to routine calls/inquiries. Prepares correspondence. May perform data entry activities. (It is expected that all competent assistants will reach this level)

Responsibilities

The Church History Department of the Church of Jesus Christ of Latter-day Saints is looking for an energetic, organized professional to fill the role of Administrative Assistant II.

This position provides support to directors and senior level leaders in the Church History Department. Responsibilities of this position include interaction with internal and external partners. This position has the responsibility of coordinating calendars, tracking and following up on action items, screening mail and phone calls, preparing reports and correspondence, operating video conferencing equipment, organizing large meetings, preparing and publishing agendas and minutes, making arrangements for events and travel, onboarding and offboarding employees, creating and maintaining filing systems, and responding to inquiries. Other duties as assigned that may be specifically related to the workgroup including tracking expenditures, researching information, ordering supplies, reviewing and submitting invoices, updating databases, and so on.

Flexibility and the ability to prioritize changing requirements to meet urgent requests are required to be successful. Applying candidates must be able to work well under pressure and complete assignments with short notice.

Qualifications

  • 3 years' experience in secretarial or related work supporting senior managers or executives
  • Reliability and occupational maturity
  • Professional demeanor and excellent communication skills, both verbal and written
  • Attention to detail, organization, and follow through
  • Ability to establish priorities, problem solve, and make decisions quickly and effectively without direction
  • Ability to multi-task and demonstrate strong time management skills
  • Demonstrate job flexibility and good team orientation
  • Ability to work fast and efficiently while maintaining a calm demeanor
  • Ability to work full-time, 40 hours per week
  • Technical knowledge of phones, e-mail, scheduling, databases, and websites
  • Demonstrated proficiency in Microsoft Office programs, including OneDrive, OneNote, and Outlook.
  • Ability to type 65 words per minute or faster
  • The ability to respect sensitive and confidential information.
  • The individual may be required to have a moderate to high level of understanding of Church policies and procedures.

Worthiness Qualification

Must be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.

Posting Notice/More Info.

Please Note: All positions are subject to close without notice.

Find out more about the many benefits of Church Employment at http://careers.churchofjesuschrist.org.

Keywords: The Church of Jesus Christ Latter-Day Saints, Salt Lake City , Administrative Assistant (Full-Time), Other , Salt Lake City, Utah

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