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Executive Assistant

Company: Henry Schein One
Location: American Fork
Posted on: March 18, 2023

Job Description:

Job Summary Provides administrative and secretarial support to the Executive Managment Committee. Key responsibilities include but to limited to: answering phones, taking messages, distributing mail, ordering supplies, maintaining calendar and appointments, managing E-time, creating correspondence and preparing PowerPoint presentations; as required.What you will do

  • Maintains the calendars and schedules appointments, meetings and events. Establishes agendas and keep -minutes.
  • Screens incoming calls and mail. Greets visitors and ensures appropriate follow-up to requests.
  • Responsible for coordinating team events. Reserves conference rooms, coordinates audio/visual equipment and catering.
  • Creates letters and correspondence upon request, including e-mails. Makes photocopies, faxes, and distributes literature and material as directed.Handles and maintains departmental confidential materials/files. Assists in creation of PowerPoint presentations for executive meetings.Updates and may set up various spreadsheets and input of information into databases.
  • Maintains/schedules all traveling requirements including travel, hotel, car rental for routine business travel, special events and various seminars/conferences for the EMC member or team, to include preparation of agenda and itinerary for team before departure for business travel, preparation and submission of expense reports and associated expenses upon team members return.
  • Acts as office administrator responsible for ordering supplies, filing, organizing and expense reporting. Handles E-time reporting for the team.
  • Participates in special projects and performs other duties as required.QualificationsMust have:
    • 7+ years experience with a minimum of 4 years supporting an executive level staff member is preferred.
    • Typically a high school diploma, GED, or equivalent.
    • Must be fluent in all MS Applications (Microsoft Word, Excel, Power Point and Outlook).
    • Expediency and accuracy of work is imperative.
    • Ability to utilize discretion and maintain confidentiality is required.
    • Strong interpersonal skills and ability to communicate effectively with others at all levels of the company.
    • Excellent organizational skills and demonstrated ability to multitask is required.
    • Very strong follow-up and detailed-oriented skills.
    • Excellent judgment and problem solving abilities.
    • Ability to work and act independently without constant supervision.
    • Superb prioritization of short and long term projects, and work on items of a confidential nature.
    • Ability to exhibit a high level of professionalism and professional integrity.What you get as a Henry Schein One Employee
      A great place to work with fantastic people.A career in the healthcare technology industry, with the ability to grow and realize your full potential.Competitive compensation.Excellent benefits package! -Medical, Dental and Vision Coverage, 401K Plan with Company Match, Paid Time Off (PTO), Paid Parental -Leave, Short Term Disability, Work Life Assistance Program, Health Savings and Flexible Spending Accounts, -Education Benefits, Worldwide Scholarship Program, Volunteer Opportunities, and more.About Henry Schein One -is the global leader in dental management, analytics, communication, and marketing software. Our company's products and services work together as one simple solution to provide users with a seamless and integrated experience. Our company thrives because of our people. We believe in supportive, diverse, and inclusive workforce, inclusive environments, professional development opportunities, and competitive compensation packages. We value innovation, teamwork, and encourage work-life balance. One of many reasons why Henry Schein One (HS1) leads the industry is because of our products, services and most importantly our people. In 2022 HS1 was awarded one of the top places to work for in Utah. -To learn more, click here: Henry Schein, Inc. -is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.Unfortunately, Henry Schein One is unable to hire individuals residing in Alaska, North Dakota, Hawaii, West Virginia, Maryland, Delaware, Puerto Rico, or other US Territories at this time.Powered by JazzHR

Keywords: Henry Schein One, Salt Lake City , Executive Assistant, Other , American Fork, Utah

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