Coordinator, Project

Company: University of Utah
Location: Salt Lake City
Posted on: March 19, 2023

Job Description:

Come and work for one of the best department's in one of the best colleges on campus!
Provides administrative support to senior department personnel. Plans and coordinates project scheduling, budgeting, and administrative tasks. Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc. Hours are 20 - 30 per week depending on department and candidate agreement. At 30 hours per week, incumbent is eligible for University of Utah health and retirement benefits, etc. Salary commensurate with experience.

Responsibilities
1. Provides office support such as directing visitors, handling incoming calls, and processing mail.
2. Assists with department Kronos.
3. Handles purchasing and expense reimbursements for department.

4. Monitors expenditures to ensure compliance within budget.

5. May assist in the preparation of program materials, forms, and other correspondence.

6. Schedules department conference rooms and works with other campus personnel for meeting scheduling.
7. Provides information to students, faculty, staff regarding the policies and procedures of the department.
8. May assist in development of presentations for the department.

9. May take meeting minutes and action items during meetings and performs basic follow-up.

10. Maintains department key inventory.

11. Provides support for faculty and students with travel.

12. Coordinates seminars, workshops, luncheons, and other meetings.

13. Other duties as assigned.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
Six years related experience or equivalency (1 year of college education is equivalent to 2 years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor's degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have 6 or more years of related experience or equivalency? (1 year of college education is equivalent to 2 years of related work experience).
Yes
No
* Indicate your level of experience in project coordination including implementing project changes, monitoring expenditures, maintaining project records & files, and creating reports and/or publications related to the project:
None
Minimal
Moderate
Extensive
* Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
Yes
No
* Do you have previous work experience in a college/university environment?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.581.2169
List of References
Open Date 03/14/2023
Requisition Number PRN34216B
Job Title Coordinator, Project
Working Title Coordinator, Project
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 20 - 30
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
20 - 30 hours per week depending on department and candidate agreement. At 30 hours per week, incumbent receives University of Utah benefits package.

VP Area U of U Health - Academics
Department 00276 - Pharmacology and Toxicology
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 12.02 to 17.00
Close Date
Open Until Filled Yes%219972% %%project%%

Keywords: University of Utah, Salt Lake City , Coordinator, Project, Other , Salt Lake City, Utah