Event Coordinator

Company: University of Utah
Location: Salt Lake City
Posted on: May 26, 2023

Job Description:

The Office of Alumni Relations is seeking an event coordinator with experience in project or event management. This position provides customer service and support for the Eccles Alumni House rental program and is a critical member of the Eccles Alumni House Team. Primary responsibilities include developing client relations, providing coordination and logistics for Alumni House events prior to the event and on site during the event and interpreting policies while advising clients of regulations. The ideal candidate will demonstrate a commitment to providing excellent customer service, high-level of organization, and attention to detail.ResponsibilitiesOversees daily program operations for the Cleone Peterson Eccles Alumni House and coordinates program activities.Assists Eccles Alumni House Director with prospective rental clients and day-of events, including establishing client needs, site visits, coordinating with vendors and clients, and responding to rental inquiries. Assists with changes to meeting space set ups, including moving tables/chairs & equipment as well as audio visual troubleshooting.Provides outstanding customer service to visitors to the Eccles Alumni House as the first point of contact, maintaining a welcoming and positive environment.Works with the Alumni House Director, Facilities and Custodial to ensure meeting spaces are set up, operational and clean for incoming client events.Develops and implements program goals and objectives for the Eccles Alumni House rental programMonitors program quality, makes recommendations for improvements.Works with U Alumni Marketing Director and House Director to implement marketing strategies for House Rentals.Will occasionally work a varied schedule, including early mornings, evenings, and weekends - schedule is dependent on when our meetings and events are scheduled.Primary point of contact for the event staff team, in the absence of the Director.Facilitates training, along with the Alumni House Director, for the event staff team, to ensure successful set up and execution of events.Completes other special tasks and projects as needed, including assisting with events hosted by the Office of Alumni RelationsThis job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.Minimum QualificationsBachelor's degree in a related field plus one year directly related experience or equivalency required (2 years related work experience may be substituted for 1 year of education). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.Working knowledge of Microsoft Office Suite, including Outlook, Teams, Word, Excel preferable.Must be able to lift up to 50 pounds.PreferencesType Benefited StaffSpecial Instructions SummaryAdditional InformationThe University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:Director/ Title IX CoordinatorOffice of Equal Opportunity and Affirmative Action (OEO/AA)383 University Street, Level 1 OEO SuiteSalt Lake City, UT 84112

Online reports may be submitted at oeo.utah.eduFor more information: To inquire about this posting, email: or call .The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.Posting Specific QuestionsRequired fields are indicated with an asterisk ( ). Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)YesNo Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:No experienceLess than 1 year1 year or more, but less than 2 years2 year or more, but less than 4 years4 years or moreApplicant DocumentsRequired DocumentsResumeOptional DocumentsCover LetterAddendum to the University of Utah - Veteran Only - Call after submissionAppropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call Open Date 05/17/2023Requisition Number PRN35011BJob Title Coordinator, Administrative ProgramWorking Title Event CoordinatorJob Grade DFLSA Code AdministrativePatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryM- F 8 am - 5 pm in person, some weekends and early morning hours as neededVP Area PresidentDepartment 00326 - Office of Alumni RelationsLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $53,000 to $55,000Close DateOpen Until Filled Yes

Keywords: University of Utah, Salt Lake City , Event Coordinator, Other , Salt Lake City, Utah