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Assistant Buyer

Company: University of Utah
Location: Salt Lake City
Posted on: May 27, 2023

Job Description:

Open Date 05/03/2023
Requisition Number PRN34824B
Job Title Assistant Buyer
Working Title Assistant Buyer
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F, 8am-5pm, depending on departmental needs. Hybrid work schedule available with some in office work.
VP Area President
Department 00366 - Purchasing - Campus
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 12.02 to 21.63
Close Date 08/03/2023
Open Until Filled No
Job Summary
Assists with purchase order processing by contacting vendors and suppliers for quotes and follows up on unresolved purchase orders. Ensures billing and order accuracy and resolves related problems. Creates tracking systems; compiles, evaluates and maintains systems depending upon department needs.
Some of the amazing benefits you get working for the university include:
- Opportunity to work at a prestigious medical research-oriented campus.
- Incredibly beautiful campus, an urban forest that is a dedicated State Arboretum.
- Tuition reduction after 6 months of employment with options for children and spouses.
- In house certification programs.
- Hybrid work schedules that include work from home.
- Generous paternity and maternity leave.
- Generous birth and adoption coverage.
- Access to gym for nominal fee.
- Free entrance to Red Butte Gardens and Natural History Museum.
- Ability to contribute to retirement accounts.
- 14.2% retirement contribution starting on day one.
- Discounts with some local companies.
- Employee Assistance Program
- Family and Medical Leave Act ( FMLA )
- Flexible Spending Accounts (Health and Dependent Day Care)
- Health Care Plan (Medical and Dental Coverage)
- RedMed Employee Health Clinic
- WellU Wellness Program
- U Be Well
- Accidental Death and Dismemberment
- Disability Insurance (Short Term and Long Term)
- Life Insurance
- Travel Assistance
- Workers Compensation Insurance
- Retirement Plan
- Supplemental Retirement Plans
- Retiree Benefits
- Holiday Calendar
- Home and Auto Insurance
- Hyatt Legal Plan
- Paid Leave Time
- Tuition Reduction
- Utah Education Savings Plan (my529)

  • Reviews and processes routine purchase requisitions for goods and services.
  • Ensures compliance with purchasing procedures, state procurement codes and user requirements.
  • Prepares standard bids, proposals and recommendation justifications.
  • Interacts with vendors and departments regarding procurement procedures and status of orders.
  • Maintains and updates product catalogs, vendor files and price lists.
  • Maintains records in accordance with established policies and procedures and audit guidelines.
  • Reconciles and processes receiving reports, vendor invoices and other procurement documents.
  • Expedites shipping and deliveries; maintains inventories; monitors usage inconsistencies, price changes and back orders.

    Problem Solving:
    This position acts as a liaison between requesting departments, accounts payable and vendors to ensure that information is shared appropriately and invoices are paid on time. Delayed payment may result in vendors placing a credit hold on the account and necessary products would not be received. If shipments do not arrive on time, are filled incorrectly or become damaged during shipment the incumbent researches the problem and works with the vendor and the receiving dock to resolve any discrepancies.
    The Assistant Buyer is distinguished from the Buyers in that this position does not perform specialized or complex-purchasing transactions that require the development of detailed specifications.
    Minimum Qualifications
    Three years experience in a procurement environment or related field required. Superior organizational and problem solving skills as well as a strong working knowledge of spreadsheets and word processing are required. Demonstrated human relation and effective communication skills also required.
    This position is not responsible for providing patient care.
    Acquired or working toward completion of Accredited Purchasing Practitioners ( APP ) may be preferred in some areas of assignment.
    Type Benefited Staff
    Special Instructions Summary
    Additional Information
    The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
    Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
    Director/ Title IX Coordinator
    Office of Equal Opportunity and Affirmative Action ( OEO /AA)
    383 University Street, Level 1 OEO Suite
    Salt Lake City, UT 84112
    Online reports may be submitted at
    For more information:
    To inquire about this posting, email: ( or call 801-581-2300.
    The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
    This position may require the successful completion of a criminal background check and/or drug screen. This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Keywords: University of Utah, Salt Lake City , Assistant Buyer, Other , Salt Lake City, Utah

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