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Senior Office Specialist (Capital Design and Construction Department)

Company: Utah Transit Authority
Location: Salt Lake City
Posted on: May 8, 2024

Job Description:

Utah Transit AuthorityAs the Senior Office Specialist for the Capital Design and Construction department, you will:

  • Assist the Manager, Systems Engineering with developing and implementing performance programs, projects, and systems.
  • Organize and document departmental procedures; prepare statistical reports and surveys; compose correspondence, agendas, and minutes.
  • Assist management with day-to-day departmental, interdepartmental, and external communications.
  • Appropriately handle highly sensitive and confidential information.
  • Serve as the initial point of contact for business unit policy, SOP changes, research, and updates.
  • Support and assist with related programs and special projects.MINIMUM QUALIFICATIONSEXPERIENCE/EDUCATION/LICENSES
    • Four years in an office setting providing administrative or clerical support to include experience in office coordination between departments and/or divisions.
    • Associates Degree or equivalent in Business or related field.
      • Must have a valid Utah Drivers License, with no more than 4 moving violations in the past 3 years. Cannot have more than 1 violation of driving under the influence of alcohol, any drug, or the combined influence of any alcohol or any drug within the last 10 years.KNOWLEDGE/SKILLS/ABILITIES
        • Knowledge of Vehicle Maintenance software preferred.
        • Intermediate-level proficiency in MS Word, Excel, Outlook, and PowerPoint preferred.
        • Ability to pass an intermediate Grammar test.
        • Type 40 net words per minute, preferred.
        • Strong verbal and written communication skills, including editing.
        • Organized.
        • Perform basic data analysis, trending, and track data.
        • Communicate with a wide variety of stakeholders, UTA managers, employees, and vendors.
        • Work independently and as a team member.
        • Work under limited supervision.
        • Manage time efficiently.
        • Prioritize job assignments; maintain maximum flexibility in daily activities.
        • Handle urgent and emergency requests as needed.
        • This job requires regular and predictable attendance.- OR -An equivalent combination of relevant education and experience.[UTA reserves the right to determine the equivalencies of education and experience.]UTAs benefits package for full-time administrative employees includes:
          • Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
          • Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
          • 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
          • 10 paid holidays and two paid (2) floating holidays per year.
          • Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
          • Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
          • Training, development, and career advancement opportunities.
          • Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
          • Free transit passes for employees, their spouses, and their dependent children.
          • Employee assistance program includes counseling, legal services, financial planning, etc.
          • UTA Well a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
          • Free on-site fitness facilities and discounted membership to VASA Fitness.For more information on UTAs Total Rewards benefits package, please visit: Pay Range: $24.760 - $28.365, Depending on ExperienceIf interested, apply before: Monday, May 13th2024 @ 5:59 PM MST* Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays notice prior to the need for the accommodation is required.*Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part , , and . All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.PM21PI55001f5e8064-31181-34408110

Keywords: Utah Transit Authority, Salt Lake City , Senior Office Specialist (Capital Design and Construction Department), Other , Salt Lake City, Utah

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